Professor/Department Audio Description Responsibility

AMS’ Role

AMS will work with the student and their access specialist to determine the best method of providing AD to the student for their course work.

  • AMS will assist the department in specifying where descriptions need to be added within pre-recorded videos, presentation slides, and/or transcript files.
  • AMS will assist with training department faculty and staff in the creation of acceptable AD (best practices, and how-to’s) as needed.
  • AMS will maintain a list of vendors that can provide AD for departments to outsource their AD needs.
  • Depending on load and subject areas, AMS may assist with the creation of AD and alternative text descriptions.

AMS will also have resources on AD to share with the departments, as well as best practices for teaching students who are blind/low vision in order for those students to be able to gain understanding of visual aids used in live lectures as well as future recorded videos.

Live AD will be handled on a case-by-case basis for “out of the classroom” events. Departments will be asked when courses are identified if any of these events are within the scope of the course.

For live lecture, departments will be asked to either provide one of the following:

  • Alternative text for all visual aids before the start of the lecture.
  • Be prepared to provide description live in lecture for all visual aids.

Professor/Department Role

  • If you are creating and posting videos for students to use and a student requires Audio Descriptions for videos, then you and your staff (or someone designated by your department) will need to help AMS (Accessible Media Services) create Audio Descriptions for your videos.   
  • AMS will help identify places within videos or transcripts where descriptions need to be provided. Depending on the subject matter, AMS might be able to create these descriptions, however, in most cases your staff is more qualified to create this content. 
  • AMS will ask you to type up descriptions of images on slides or at certain places within the videos and then once you have created them, we can put the descriptions into the designated places within the videos/transcripts. It is important to work ahead on material for upcoming weeks so the student in need of accommodation does not fall behind their peers.  
  • We are here to work with you and assist you, but you are the content creator and therefore responsible for making your material accessible. 

Universal Design for Learning

While you are in the planning phase for creating course content is the best time to begin to think about accessibility. Doing a little work now will save you hours of work later to retrofit accessibility into your videos. Below are some helpful tips to think about as you create your material:

  • Make sure you plan to describe images that you put into your presentation. Go ahead and write the alt-text and put it into your presentation and be ready to say the description when you record and/or present the material. 
  • Say everything that is on the screen AND provide an accessible copy of the presentation with your audience so they can follow along with you as you present. Do not forget to state what slide you are one as you turn the slides. 
  • If you are writing on the board or on slides as you present, you need to say what you are writing. Do not mumble the words and make sure you are specific when talking about editing math and computer code. Be very conscience and specific about the exact way you are manipulating equations. 
  • If you are interacting with chat through Zoom, make sure you state questions and comments that you are going to talk about in the lecture. The viewers of the recording will not be able to see the chat later on. 
  • Make sure that your use of color has high-contrast, and that font is of significant size to be seen by all your audience. 
  • Do not use only color to present data. 
  • Remember that less is more. Use less slides, use less text on the slides, and make sure that you are not rushing through material.