Captioning Services for Faculty, TA’s, and Staff

In accordance with federal law, ALL INSTRUCTORS (as agents of the University) are required to make all classroom materials available to students with disabilities at the same time that it is made available to all other students. All videos and/or clips that you plan to show during the semester must be checked by you for closed captioning.

In the event that any videos (whether shown in class, or assigned outside of class) are scheduled to be shown, please follow these instructions:

Check your videos to ensure that they are captioned.

  • Library videos note on their web page whether a video is closed captioned.
  • Web-based videos must be checked for captioning when it’s playing online.

If any of your videos are NOT captioned, select one of these options:

  • Check to see if the library owns a copy of the video already captioned. 
  • If the library does not own it, you should request that the library purchase the video.
    • If it is available captioned, they can loan it to you as soon as it’s received.  If it is available for purchase, but not captioned, then the video can still be requested as a new purchase from the library.  They will send it to us for captioning,  and you would just check out the video from the library.
  • If you personally own the video, we can do the captioning here, provided that there is not a version available for purchase already captioned.
    • Please be aware that we must obtain copyright approval from the copyright holders before we can caption the video.  This can take 6-8 weeks, so keep this in mind when you are considering videos to be shown.


  • We will not caption a video that the library already has available with captioning.  If the library owns the video, but it is not captioned, let us know and we will have the library send it to us for captioning.  Then you would check it out from the library as usual.
  • If your video was taped from your television, we cannot caption it due to copyright restrictions.  You would need to see if the video is in the library or can be rented or purchased already captioned.

While we realize that instructors want to show the most relevant, up-to-date videos that they can find, it will now become imperative that some planning ahead take place. In the event that you might find a video after this 6-8 week time period, please contact us as soon as possible to inquire about options. Showing videos in the classroom, when there is an identified student with a hearing impairment in the class is not only bad practice, but could put the university at risk for a federal complaint.  We will work with instructors to come up with a viable solution.

Material can be sent to Ann Fredricksen, 217-244-5785, at or to the Accessible Media Office at Disability Resources and Educational Services, MC-574.